• Library Planning Research,  Space Planning,  work in progress

    Integrating Library and Learning Center? Careful Planning is Vital

    Conventional wisdom says that academic libraries need to provide quiet study space. But our research shows that students benefit from both quiet and collaborative modes of learning. Many academic libraries are now integrating tutoring, writing, math and science centers into their space, making the library both accessible and flexible. The library can also benefit from the activities generated by these functions.

    Integrating these distinct but related service areas requires careful planning. When making decisions,  focusing on unknowns can reduce overconfidence , according to DJ Walters. Carefully considering what is unknown can lead to better decision making. Walters studied areas ranging from military campaigns to medical treatments to corporate investments—when the outcome was poor, the organizations often focused on the known factors, not the unknowns. Over the last five years, we have utilized this strategy while integrating academic libraries and university services. Focusing on unknowns enabled our clients to make strategic choices.

    Our academic library conceptual design experience coupled with our academic programming experience will help your university, college or school explore new concepts in customer service, technical service, and strategic thinking. We are always building on our research; we analyze different learning spaces and explore the unknowns with educators, administrators and academic librarians. Contact our team: academic library consultant.

    LeMoyne Academic Library: Successful Integration of Library and Learning Space

    This learning space includes tutoring, writing, math, science services within the library.
  • Library Planning Research,  Space Planning,  work in progress

    Save Space and Add More Seats to Your Library

    Does your library need to re-balance its print collections?

    Do you need a small repository to increase the library’s seating count?

    How can libraries increase space utilization and improve service?  In our early days, Aaron Cohen Associates programmed library buildings to hold a lot of books. To meet ACRL storage standards, a library consultant was normally hired to determine the number of linear feet of shelving required for the library. Simply put, we helped determine the amount of books a new or existing library building could hold.

    At that time, improving service meant increasing circulation. But in the 2000s a paradigm shift occurred: the Internet, smart phones and cafes emerged. As a result, the libraries’ service declined: the amount of active space was restricted, and passive print shelving and circulation flat-lined. In the modern library, shelving is giving way to an increase in space: for collaboration, for study, for programs.

    But what to do with the books patrons still need? Automated print storage could be the answer: units can be built for small and large budgets, either horizontal or vertical. Solutions can be designed to take advantage of the cubic feet available. Storage is also essential for Fighting Format Rot, according to David Pogue. With the right system, libraries can save old formats, scan them and store them before they are discarded and lost.

    The trend toward active learning should extend to the collections: libraries have added writing centers, learning centers and math centers, and more open space. However, collections remain passive: housed on open shelving, taking up valuable learning spaces.

    Below is an example of a product that can be used for vertical storage. This is just an example to help you to start to learn how you can save space and add more seats to your library. Contact us to determine your library’s options.

  • Library Planning Research,  library technology,  work in progress

    Digital Asset Management: the Next Wave

    A high-performance Knowledge Management application for a library requires functions for both individual and the team needs. We design models for the metadata framework for Digital Asset Management (DAM) Systems, or digital libraries. Our team of librarians research and populate fields with possible values, including description of the attribute, type of metadata, and relations to other attributes.

    Our Digital Asset Management work includes the development of functional programs such as:

    Business Arc

    • hitecture: User stories and business processes
    • Application Architecture: DAM software development
    • Information Architecture: Conceptual representation of information
    • Integration Architecture: Research all technical integrations enabling the DAM system to connect with other knowledge bases
    • Technical Architecture: Information regarding the hardware, software, etc.

    Aaron Cohen Associates, LTD can identify and plan next generation libraries: digital asset management systems, digital libraries and archive systems. We can help to:

    Determine the search queries that users may type in to find assets using your digital system

    Determine, prepare and design the training requirements and modules for training users and librarians to offer knowledge management services

    We are constantly researching the evolving communication needs of sales and marketing staff to understand how DAM applications create pathways for business. We know that functions emerge from framing the content for use. Our Knowledge Management professionals analyze user functions to determine UX interfaces that interact with the DAM system; this could be a VR system or a content portal built on library information system knowledge.

    We can show libraries and other firms how the DAM will function as a 21st century research portal or marketing library. This work enables global businesses such as healthcare or research centers to do things faster, better and cheaper. Below are some links that will help you start your research.

  • Library Planning Research,  work in progress

    Library Planning – Knowledge Mapping Using the 5 Modes

    A few days ago, one of our senior consultants got a call from a research library in need of a new vision. The library organization structure was outdated and staff/employees were focusing on tasks that were not a priority. The need for improvement was obvious to the administration. Services for the researchers needed to improve – there was a miss-match in the services and operations of the library.

    The objective of any knowledge organization is to improve the way users access the collection. What is the touch point? is it physical or digital? What kinds of activities would you like the library staff to focus on?

    By developing a services and operations program, you can start to define better ways to make an impact on your community. You can develop a knowledge map program to gain user insights, increase access to resources and enhance library services. The idea is to increase the resources your library has to offer in a managed, phased and structured approach.

    Our program model for a library uses five different modes for learning as a starting point.

    1. Reflective
    2. Collaborative
    3. Social
    4. Presentation
    5. Touch Point

    A successful library builds on these areas to ensure both the physical library and the digital one can exceed expectations.

  • Library Planning Research,  Space Planning,  work in progress

    Library Planning Workshop November 3, 2017 – NYC

    Join Us Friday, November 3rd from 9am – 4pm – Learn More About Library Planning, Serivces and Design

    A One Day Workshop to Program Your Library, Develop New Digital Services, Create Learning Spaces & Support Facility Planning Efforts.

    The development of a 1Place libraries for higher education, health science, K-12, research and museum space is a challenging task. Our clients regularly ask us to share our knowledge about learning spaces, flexibility, and planning for the integration of technology and design.


    Our workshop attendees are normally people who have projects that are either in pre-planning or at the implementation stage.

    During the morning session, participants will learn our library planning metrics. They will do exercises and learn from case studies developed over our 40 year history including academic, public, government, medical, law and special libraries. Workshops include examples of: library program measurements, project management, service point design, data analytics, logistics and budget / capital management

    During the afternoon session, we will tour Steelcase to learn about different types of learning environments. If you would like more info about the NYC Experience download the brochure below.

    NYC Space Planning and Design Experience – Guide for Steelcase Worklife (1)

  • Library Planning Research,  work in progress

    The Accessible, Sustainable, and Reusable Research Space


    A Library is a place to utilize various forms of learning tools including augmented reality (AR), virtual reality (VR), 3D printing and makerspace / hackable zones. The idea is to enhance digital thinking, and the curricula of the educational system. Modern learning environments are generally designed around behavior i.e. ACA’s five learning modes (collaborative, group, presentation, reflective and meeting point). However, we now see digital thinking as a mode to explore.

    Digital thinking is an essential intellectual process in the post-industrial age. No longer is it necessary to travel to specific places to work with colleagues, or to find and then peruse important material. Computerization and the Internet enables us to draw ideas and skills from individuals situated in any time zone, anywhere in the world, or to tap into libraries of databases that have the information we seek. In education, digital thinking enables students, faculty and administrators to connect with colleagues or with one another, wherever they are — or to find the information they need at any time day or night.

    Our library service and operations assessments include round table discussions with business partners and target user(s) to develop such environments. We try to understand how to make the service more accessible, sustainable, and usable. We ask questions to understand the researchers priorities. For example:

  • What kinds of services does your research environment provide?
  • How is the collection used to support your research community?
  • Does the library provide a flexible environment?
  • What are the compromises you must make because you don’t have a research space planning strategy?
  • Library Planning Research,  library technology,  Social Library Issues,  Space Planning,  work in progress

    The Plausibility of a Virtual Library Concept

    Mobile devices once represented a “new frontier” in library service, offering more access and connectivity than ever before. Today, Virtual Reality (VR) applications represent the next wave in libraries. Motion-controlled technology will enable us to step into another world, no longer tethered only to the physical library space. Users will no longer be spectators but participants in the virtual library.

    This new technology offers exciting opportunities for knowledge management applications. For example, Kevin He, founder of Midas Touch, is developing physics-based animation games that incorporate real-world movements with the screen view. In the future, the availability of headsets will make it possible for library users to experience different worlds.

    VR technology growth is an indicator that things are changing in the research landscape: academic librarians and/or provosts looking to enhance research experiences need to pay attention this topic. Investment in a VR space will enable institutions to offer more value to students; these spaces and technology programs can further enhance student success. For example, a VR program might provide an enhanced experience such as being at the Grand Canyon, adding a new way for students to use information.
    Library planning for VR

    Planning these spaces will require new program ideas with a flexible library design. This isn’t about individual learning; virtual reality library will be a group space. Additionally, we will need programs and designs that offer safeguards for the distracted. Incorporating this new technology will require a library program that will help drive collaboration, knowledge and innovation in order to meet the needs of tomorrow.

    The five P’s–purpose, place, people, programs, and partnership–are a starting point for the library staff and knowledge management business teams. They will need to research how to blend library services in both physical and virtual worlds. They will need to offer cultural and educational experiences in both physical and virtual learning environments. VR technology has the potential to drive innovation, enabling research to happen all in one room or space. ACA can help libraries determine the hardware, software and spatial requirements for the virtual reality library.

    Below is a picture of Project Morpheus for PS4

  • Library Planning Research,  Space Planning,  work in progress

    Learning Commons – Collection Development

    There has been a noticeable shift in the education environment, creating new challenges for anyone managing a campus, school or research institution. The buildings on campus are becoming more collaborative and student success oriented. The classrooms, hallways and dorms are morphing into a creative biosphere with areas for students to study in a variety of library-like environments. These are environments that allow for mobility in what we call a Learning Commons.

    The development of the Learning Commons requires a sustainable plan for development. The digital library has become a catalyst for interdisciplinary collaborations; spaces to work that is not isolated. It is a time when the library, schools and campuses need to evolve and transform into a more effective environment.

    Closely aligned with the development of the learning commons is the use of library collections in a sustainable manner. In the “The Art of Weeding | Collection Management by Ian Chant,”Circulation frequently rises after a weeding project, however counter-intuitive that may seem.” Most importantly, managing the collection helps the library manage its space and services. It means that the library can provide a variety of spaces for different types of activities, including collaboration, group meetings and quiet study.

    Sustainable collection development means more than weeding the library collection. It includes aging materials out and developing policies that help make sound decisions. Collection Development can be a self study or part of a library services and operations study. According to entrepreneur what Tony Hsieh, “you fail at something, you wonder how all these other people are doing it so effortlessly, but those ups and downs are part of every eventual success story.”

    2015look

    learninglab

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  • Library Planning Research,  Space Planning,  work in progress

    Innovation at the Library 2016

    ACA Purpose DiagramForeseeing trends in the future for the next ten to twenty years in library services is hard to do. The fact that, by some accident, some of us happen to work in library assessment does not mean we have a better crystal ball than anybody else. Your best guess about what might happen at a local library or an academic research center in the future is as good as anybody else’s.

    According to “Rebirth Of The Library” libraries are evolving to support civic engagement. For example, Brett Bonfield, Director of the Collingswood Public Library stated that free wi-fi and a high top table is great to connect to the internet. The library is a place that creates an active community and helps people do their work. The podcast suggests that we need to improve well-being for Americans; provide places for people learn – by conversation or by practicing and by participating and doing. Indeed the library is a place for civic engagement.

    If you are planning a library or improving the one you have, its important to recognize changes in our society, technology, building and services. For example, back in the 2000’s we witnessed the growing use of smart phones in libraries and the use of computers in the library. In fact, 99% of libraries now have some type internet access.

    We continue to develop new types of library services to enable project based learning and collaboration as well as individual / reflective activities. We believe the library is an enabling instrument for the community or campus. It is an instrument that makes it possible for people to do what is so basic to our culture to share resources and learn from them.

    At the Sacramento Public Library they are focusing on the library of things. This idea goes back as far as the very beginning of recorded history on our planet. We might think that the phenomenon of information sharing and collaboration as new. Some of our libraries contain the ancient notched sticks used to record information. They have special items that can be used for research and exploration. According to Library of Things: Bringing borrowing shops to the UK | #LoT – The library of things is a trend to watch in 2016 – people dedicated to a shared world. So, are libraries about the future? You bet, the French poet Antoine de Saint-Exupery once observed: “As for the future, your task is not to foresee but to enable.”

  • Library Planning Research,  work in progress

    Best Libraries in the World

    ACA (www.acohen.com) has spent more than 40 years studying libraries, developing user experiences and library services. We are now seeing a significant shift in space and service planning strategies, from primarily book based institutions to a blend of digital and print services.

    Sometimes its good to get a perspective of other libraries to enhance your building project. Across library world, civic leaders, librarians and educators are helping us design and refine the communities needs.

    Take a tour of some of the best libraries in the world: http://blog.uniplaces.com/en/25-best-university-libraries-in-the-world/

    Below is the next generation library we are developing with ACG in Dubai.

    DL_DayPerspective_20151125